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Administrative Coordinator
Currently accepting applications
The IBES Administrative Coordinator provides high-level executive assistance to senior leadership, including the Director, while managing core departmental administrative functions. In supporting leadership, this role oversees complex calendar management, coordinates travel arrangements, prepares presentation materials, and processes expense reimbursements.
The Coordinator handles general correspondence, greets visitors, procures supplies and equipment, manages office operations, including facility access and space, and maintains strict confidentiality of sensitive information. The position also drives meeting and event logistics, including agenda preparation, room bookings, catering, and note distribution, while directly supervising student workers and independently researching and resolving operational issues to optimize the senior leadership team’s time.